Productivity
FOCUS: Achieving Your Highest Priorities™ IBM® Lotus Notes® Edition
Stop living in your inbox.
THE CHALLENGE

 

It's true. E-mail, voicemail, instant messages, even paper planners have all revolutionized our communication and work, but they can also become burdens if not organized and managed well. Ironically, technologies envisioned to liberate us can swamp us in a tsunami of data and clutter. As a result, employees often "live in their inboxes" and become distracted, robotic, and pressured to react to situations perceived as urgent instead of tackling what's truly important.

The Solution

 

Staying on task is essential to success, but if daily endeavor isn't linked to what's wildly important, employees will neither succeed professionally nor be fulfilled personally. The workshop FOCUS: Achieving Your Highest Priorities-IBM Lotus Notes Edition teaches participants to stop "living in their inbox" and start prioritizing tasks, messages, and appointments to achieve what is most important to the organization and themselves.

 

 

About the Course

 

In this workshop participants discover how to stay focused every day with a reliable planning system that integrates IBM Lotus Notes, paper, and PDA-type productivity tools. They also learn to gain control of competing demands on their time-email, voice mail, meetings, and interruptions. Plus they learn to use IBM Lotus Notes productivity features to increase effectiveness and reduce stress by recognizing and eliminating low-priority activities and distractions.

 

Participants Will Learn to:

 

  • How to convert e-mail to tasks, calendar, or contacts
  • Archiving data
  • Turning tasks into a project-management center
  • Finding information
  • Assigning tasks
  • Scheduling meetings
  • Setting rules/alerts to automate processing
  • Scheduling projects
  • Using tools that link to Outlook, such as PDAs
  • Many other planning functions

Core competencies for Focus: Achieving Your Highest Priorities IBM Lotus Notes Edition include:

 

Core Competencies

Participants Will Learn to:

The Time Matrix
  • The difference between important and urgent
  • How to identify what is most important
My Planning System
  • The Core Four-hallmarks of an effective system
IBM Lotus Notes for Planning and Prioritizing
  • How to convert e-mail to tasks, calendar, or contacts
  • Archiving data
  • Turning tasks into a project-management center
  • Finding information
  • Assigning tasks
  • Scheduling meetings
  • Setting rules/alerts to automate processing
  • Scheduling projects
  • Using tools that link to Outlook, such as PDAs
  • Many other planning functions
The Productivity Pyramid
  • Building a foundation of effectiveness
Weekly and Daily Planning
  • Translating goals into tasks
  • Assigning priorities
  • Eliminating low-priority activities
  • Integrating paper and electronic planning tools
  • Managing information effectively
  • Daily and weekly planning in IBM Lotus Notess